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Business Affairs Coordinator

Hyderabad, India

Hogarth is the Global Content Experience Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.  Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.  

  • The Role: 

    We are looking for a Business Affairs Co-Ordinator  for our new Chennai operation in India. The Chennai operation will be a strategically important large-scale production hub that services all of our global hubs.   

    Responsibilities: 

    • Attend project status meetings to get an indication of delivery dates and project timings 
    • Liaising with esteemed, luxury client and affiliates to get TV media plans 
    • Liaising with TV channels to get specs and delivery deadlines 
    • Liasing with Transcreation account management team to communicate deadlines and help prioritizing production 
    • Obtain media schedules from the Account Team 
    • Obtain all the necessary clearance information: (eg. clock number or rough titles, client production name, title, on-screen telephone, on-screen website address, VO artist, Visual Artist, music composer & music publisher 
    • Fulfill all the necessary clear cast (or other regulatory broadcast bodies) obligation and stages 
    • Approved Script 
    • Rough Cut (to help the process/ highlight any problems) 
    • Substantiation documents 
    • Clocked Master (for final approval clear cast Mpeg) 
    • Provide script copy when masters are supplied with no script 
    • Research TV clearance/ regulation within international local markets 
    • Obtain usage details from the Account Team (Visual Talent/ Music/ VO Talent) ensuring they cover the period of intended use 
    • VO Usage: work with the Audio/ Broadcast Producer to obtain international voiceover studio fees & media usage buyout (eg. TV/ Internet/ Radio/ Presentations). Negotiating fees where possible 
    • Arranging additional visual & music licensing where this has lapsed or does not exist for that local market 
    • Arranging artist’s contracts 
    • Obtain competitive quotes for delivery based on time lines supplied by the Account Team/ Broadcast Producer 
    • Give the teams sufficient notice of approaching delivery deadlines, the cost affect of missing them and possibly alternative delivery solutions 
    • Usage rights and negotiations 
    • Manage Usage rights trackers. 
    • Usage cost estimates. 
    • Arrange digital delivery with the most competitive supplier (IMD/ Adstream/ Beam) and confirm POD 
    • Coordinate delivery with Bookings and Edit Assistant 
    • Supply rotations and consignment notes for all TV & Radio playout 
    • Maintaining the Hogarth Clock Book, issuing all Hogarth clock numbers where necessary  

      

    Requirements: 

    • Knowledge of International clearance bodies and processes  
    • Knowledge of international rights management 
    • Knowledge and experience of International distribution processes and suppliers 
    • Ability to handle multiple jobs at one time, on your own or as part of a team 
    • Friendly and co-operative, but confident to manage expectations when required 
    • Tech-friendly - Hogarth are the forefront of new technology and we are developing new systems all the time 
    • Pro-active in expanding and developing the TV Admin department - we are expanding all the time and we are looking for someone to help achieve this  

      #LI-HR1


Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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