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Administrative Operations Assistant

Buenos Aires, Argentina

Hogarth is the Global Content Production Company. Part of WPP, Hogarth partners with one in every two of the world’s top 100 brands including Coca-Cola, Ford, Rolex, Nestlé, Mondelez and Dyson. With a breadth of experience across an extensive range of sectors, Hogarth offers the unrivaled ability to deliver relevant, engaging, and measurable content across all channels and media - both established and emerging. The number of channels at our fingertips; the need for speed; and the drive for mass personalisation, all mean that brands need different solutions.  Our global team of over 7,500 craft and technology experts brings together creative, production and innovation to help clients navigate this exciting and ever-changing world of today’s content experience.

WPP is the creative transformation company. We use the power of creativity to build better futures for our people, planet, clients and communities. Working at WPP means being part of a global network of more than 100,000 talented people dedicated to doing extraordinary work for our clients. We operate in over 100 countries, with corporate headquarters in New York, London and Singapore. WPP is a world leader in marketing services, with deep AI, data and technology capabilities, global presence and unrivalled creative talent. Our clients include many of the biggest companies and advertisers in the world, including approximately 300 of the Fortune Global 500. Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.  

A Hybrid working model

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

What does an Admin Assistant do at Hogarth? 

We are seeking a highly organized, detail-oriented, and proactive Admin Assistant to join our Project Management and Operations team. This pivotal role will provide essential administrative and project support, ensuring the smooth execution and delivery of our production projects. Based offshore, supporting our North America team, this individual will serve as a critical support system for our onshore teams, embracing the nuances of cross-continental communication and collaboration. This is an excellent opportunity for someone eager to learn the intricacies of project management, asset handling, and financial administration within a fast-paced environment. 
 

Responsibilities 

  • Administrative Support: Provide general administrative support to the Project Management and Operations team, across multiple tools and systems.  
  • Job Code Management: Create, track, manage, and facilitate the creation and closing of job codes within our internal systems, ensuring accurate detailing of finance and costs 
  • Financial Administration Support: Aid in managing financial data for projects, including job numbers, cost allocations, culminating in reports on client/business health. Also includes invoicing/Billing, PO Creation, Job close, liaising with finance team, and document creation   
  • Project Tracking & Reporting: Develop proficiency in tracking project progress and reporting through the corresponding system/tool. 
  • Project Lifecycle Support: Learn and actively assist in the end-to-end management of production projects, from initiation through to final delivery. This includes understanding project phases, financials and internal communications  
  • Flexible and Ability to scale: Based on team allocation be able to take on additional tasks based on business needs and work towards solutions to daily tasks.  
  • Cross-Cultural Communication: Actively engage in clear and effective communication with onshore teams, understanding and adapting to different time zones and cultural communication styles 

Requirements 

  • 2+ years work experience  
  • Solutions Oriented and Goal Oriented: critically evaluating tasks and processes and willing to collaborate on future improvements.   
  • Excellent time management: ability to manage multiple deadlines. 
  • Clear, professional communication with internal teams, and account leads. 
  • Strong documentation discipline and comfort working in structured systems. 
  • Exceptional Attention to Detail: A proven ability to meticulously review work, identify discrepancies, and ensure accuracy in all tasks, particularly with data, financials, and project documentation 
  • Strong Communication Skills: Excellent verbal and written communication abilities in English are essential for clear and concise interaction with team members, especially across different geographical locations. 
  • Proactive Problem Identification: An innate ability to anticipate potential issues or roadblocks, bringing them to the attention of the team with potential solutions. Strong interpersonal and proactive problem-solving skills. 
  • Autonomous Delivery (Post-Training): A strong desire and capacity to take ownership of tasks and deliver high-quality results with minimal supervision once processes and expectations are clearly understood. 
  • Global Team Support Mindset: A genuine interest in being a strong and reliable support system for our onshore teams from an offshore location. 
  • Technical Aptitude: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required. Familiarity with project management software (e.g.Jira,), Financial systems or a strong ability to quickly learn new systems is highly desirable. 
  • Industry Understanding: Ideally experience within a creative agency, post production shop, marketing, advertising or relatable industry experience is a plus 
Our Hogarth Values:


Hands on
No egos here. Just a shared drive to roll up our sleeves and make great things happen. Every project--big or small, gets our full energy because we believe in doing things right. Every single time. It's how we deliver real results without cutting corners.

Honesty 
We are real and authentic – with each other and in our work. Honest, direct communication builds the trust we need to collaborate, grow, and make meaningful things together. It’s not always easy but it’s always worth it.

Heart & Soul 
We bring heart to everything we make. Passion, pride and relentless drive push us beyond “good enough” ––because we care deeply about our craft, and we’re always chasing better. We love what we do, and it shows.

Happy Family
Creating a space where everyone feels valued--even when opinions differ, makes this a supportive and inclusive environment for our people. We embrace our differences, celebrate our wins together, and never lose our sense of humor.

Hungry
Curiosity keeps us hungry. We question, experiment, and always seek out what's next. We never settle, and we never stop learning. 

 
Inclusion and Impact 

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Please contact [email protected] if you need the job advert or form in another format.

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